Service 03 · Win

When a tender matters, decisions resolve it.

Strategic coaching for an active tender. Pricing, scoring evaluation and bid competitiveness — with shared risk: a low start fee and a success fee only on a win.

Book a free call What the service includes ↓

Who it's for

When the starting point is this.

This service is for when a request for tender is on the table and the procurement is important. The VOS Bid Clinic is for tenders worth at least €500,000. The lightest starting point is the Scoring Evaluation: a quick written assessment of what it would take to win, also for smaller tenders.

What the service covers

What we do in practice.

You can start with a light Scoring Evaluation or move directly to the VOS Bid Clinic. The clinic runs in five phases, and its scope is sized to the tender.

Analysis and questions: a full analysis of the request for tender and a ready list of questions for the contracting authority before the Q&A period closes
Pricing: pricing strategy coaching and scoring simulation across different scenarios
Draft review: comments on your own bid draft against the scoring model before submission
Final check: forms, annexes, formalities and the deadline
Post-tender analysis: the winner's scores and a win/loss analysis, also after a loss
One client per tender — no conflicts of interest

Pricing

Shared risk — success fee only on a win.

The clinic is priced in two parts: a start fee invoiced at the start and a win-contingent success fee. Both depend on the value of the tender. All prices exclude VAT.

Scoring Evaluation

A quick written assessment before deciding on a larger commitment. Works standalone or as a starting point for full coaching.

€490

Order directly — no intro call required
Delivered within 48 hours
Also suitable for tenders under €500,000
€490 credited against the clinic start fee if the same tender continues to the clinic within 3 months

Order by email →We confirm the order and its terms by email. The 48-hour delivery time starts once the materials are received and the order is confirmed.

VOS Bid Clinic

Full coaching for a tender worth at least €500,000: pricing, scoring evaluation and bid competitiveness worked through together.

Start fee

€750 or €2,500depending on tender value

Success fee

€5,000 – €30,000on a win only

Intro call before starting
Interview coaching available as an add-on
One client per tender

How the fee is calculated

The start fee is paid at the beginning of the work and is the same whether you win or not. It is €750 when the tender value is up to €1M, and €2,500 when the value is €1–5M. Tenders above €5M are agreed separately.
The success fee is 1% of the tender value up to one million euros and 0.5% of the part above one million. The success fee is, however, at least €5,000 and at most €30,000. Example: in a €2M tender the fee is €10,000 + €5,000 = €15,000.
The tender value is the estimated maximum value stated in the request for tender. If the tender is divided into lots, only the lots you bid for count: the start fee is based on the combined value of the lots you bid for, and the success fee on the combined value of the lots you win.
The fee falls due when the contract has been signed or the procurement decision has become final. If the procurement decision is appealed, the fee is not paid until the matter has been resolved.
In a framework agreement, the fee falls due when you are selected to the framework, not on the basis of actual orders. The value is the maximum value of the lot divided by the maximum number of suppliers selected. Example: a €4M lot and three suppliers give a value of €1.33M, so the fee is €11,667.

For tenders under €500,000, we recommend the Scoring Evaluation or, if you bid regularly, the VOS Tender Partnership.

Intended outcome

What the client takes away.

A more substantiated win strategy, a clear understanding of the scoring dynamics, and pricing decisions made deliberately rather than by intuition.

How we work

Coaching, not outsourcing

VOS brings an external perspective, structure and practical experience to the table. The client's own team retains responsibility for decisions and execution.

Boundaries

What we don't do

We don't write the bid documentation on your behalf
We don't act as an outsourced bid manager
We don't work with another bidder in the same tender

Next step

Let's go through the tender and identify where the win chance can still be improved.

In a 20-minute intro call we assess the starting point and whether VOS is the right partner for this particular need.

Book a 20-min intro call